Granted Access: Sample Authorization Granted
Military records authorizations are a crucial tool for those seeking access to a deceased veteran's records. Here's a guide to help you understand the essential requirements for such authorizations.
Firstly, it's important to note that authorizations are valid for one year from the date of signature. To make a valid request, the authorization needs to be signed and dated by the requester.
When requesting military records, you must specify the veteran's name, service details (such as DD Form 214), and the nature of the records required, whether it's claims files or medical records.
Proof of the veteran's death is a mandatory requirement. This can be a death certificate, a copy of the death certificate, a published obituary, or even a letter from the funeral home.
In addition, you'll need to provide documents that establish your relationship with the deceased veteran. Birth certificates and/or marriage certificates usually serve this purpose.
If applicable, include Power of Attorney paperwork, wills, or other legal documents that demonstrate your authority to obtain the records. Presenting your valid photo identification is also essential.
It's worth mentioning that, for next of kin specifically, you should include proof of death of the previous generation when applying. This helps ensure proper authorization.
Recent policy changes have restricted the release of full Claims Files of deceased veterans. Instead, the VA may provide a summary of genealogical information only. Therefore, the proof documents (death certificates, proof of relationship) are crucial to establishing eligibility to receive whatever limited information is available.
In summary, to submit a valid request, you should:
- Submit a signed and dated authorization request clearly identifying the veteran and records requested.
- Attach proof of the veteran’s death (death certificate or obituary).
- Provide proof of your relationship to the veteran (birth/marriage certificates).
- Include any legal documents proving your authority to request these records (e.g., POA).
- Present your valid photo ID.
The exact forms and format may vary by agency (e.g., VA Forms for medical records), but these core requirements are consistent. Recent VA policy changes may limit the scope of records released to next of kin despite meeting these requirements.
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